PhosAgro is a vertically integrated Russian company and one of the world's leading producers of phosphate-based fertilizers, high-grade (with a P₂O₅ content of 39% or more) phosphate rock — apatite concentrate, as well as feed phosphates, nitrogen fertilizers and ammonia.
PhosAgro Group includes Apatit in Cherepovets (Vologda Region), its branch offices in Kirovsk (Murmansk Region), Balakovo (Saratov Region) and Volkhov (Leningrad Region), PhosAgro-Region, and Samoilov Scientific Research Institute for Fertilizers and Insectofungicides.
The Group is Europe's largest phosphate fertilizer producer, the world's largest producer of high-grade phosphate rock and the world's second-largest producer of ammophos and diammonium phosphate (excluding China, according to Fertecon), Europe's leading and Russia's only producer of feed monocalcium phosphate (MCP), and Russia's only producer of nepheline concentrate.
In 2015, PhosAgro Group, one of the world's largest producers of phosphate mineral fertilizers, set itself the task of optimizing and automating document management processes in order to reduce labor costs.
PhosAgro Group companies had previously used an electronic document management system, but due to an increase in the number of documents, users, and because of the changes in the requirements for the system's capabilities, the software they used was no longer relevant and no longer met modern requirements.
At the beginning of 2015, a tender was held, in which the proposals of several large companies offering services for the implementation of electronic document management systems were considered. Based on the results of the comparative analysis of the systems under consideration, meetings with representatives of the enterprises that have implemented these systems, the tender committee selected the electronic document management system WSS Docs, which provides high performance, reliability, convenience of work and has an intuitive interface, wide possibilities of integration with other systems and easy-to-use mobile client.
As a result of the joint work of WSS‑Solution's project team and PhosAgro's working group, the companies' business processes were analyzed, and solutions were designed to take into account all their specifics and users' wishes.
The implementation project was realized in the shortest possible time — six months. As a result, the speed of work with documents in the company has increased. The search for documents and work with reports has been simplified to the maximum extent. The possibility of convenient control of executive discipline and approval processes has appeared. Processes on 14 types of documents were realized in the system.
As part of the implementation, integration to optimize and reduce document processing time was carried out with the company's existing information systems: Oracle, BOSS-Kadrovik HR, and Saperion Electronic Archive.
“According to the results of the implementation, we can say that the beginning of successful and productive cooperation has been laid. We are confident that the development of the WSS Docs system at PhosAgro will continue, which will allow us to solve new and interesting tasks together,” said Anton Novikov, Chief OASD Specialist at PhosAgro.